AI Request-to-Offer System
Messy customer requests become structured data, team notifications, and draft responses/offers. Your team spends time on judgment, not retyping. This is the first Rudolf Systems module we ship today; more automation products can follow on the same approach.
In one sentence
Inbound message in → AI extracts the facts → Google Sheets stays the source of truth → the team is notified → a draft goes out for approval.
What the system does
- Captures inbound requests from the channels you already use
- Uses AI to extract products, quantities, timelines, delivery details, and constraints
- Writes consistent rows to Google Sheets for tracking and reporting
- Sends team notifications when a row needs a decision or follow-up
- Prepares a draft customer response or offer aligned to your templates
Who it is for
- Small businesses that confirm orders or send offers from messages
- Retailers and distributors juggling custom enquiries
- B2B suppliers where RFQs arrive as unstructured text
- SMB consultants who need a repeatable automation deliverable
What is included
- Workflow mapping matched to how you sell today
- AI prompting and guardrails tuned to your industry language
- Google Sheets schema, views, and access rules
- Notifications to email or messenger channels you choose
- Operator notes and a short onboarding for daily use
Business model
Setup fee + monthly rent/support.
A one-time setup fee covers integration, configuration, and onboarding. After launch, a predictable monthly rent includes hosting, monitoring, and practical support with small adjustments. Final numbers depend on volume, channels, and complexity — we send a written quote after a brief call to align on scope.
Next step
Send a real example request and describe what should happen next. We reply with clear, practical follow-up.